How I’ve been using Omnifocus lately, and Why?

Since Omnifocus added OF for the web, I’ve been considering switching (back) from Things 3. I absolutely love Things 3, but it really helps to be able to access and update my tasks from my work PC.

I kind of have a Things 3 -esque workflow:

OF perspectives

I basically start my day with what is available. Then, I flag items that I want or need to work on today. This essentially creates my “Today” list. Similar to Things 3.

At first I was just deferring items out further that I didn’t get done from my “available” items, but then I realized that when I did that, I was changing the original due/defer relationship that I had created.

This is one thing in Things 3 that I like better. When a repeating task is created, that instance that is next due is seperate from the master, in that you can change the “when” date in Things 3 without changing the original repeating task set up.

Hope this all makes sense. The struggle is real!

Sword fight 🤺


Some Feedback I gave to @omni today:

Just as you are allowed to NOT have a due or defer date, when you do have one of those, I wish you did NOT have to specify a due/defer time. Most of my tasks only have a time included as a result of there not being an option to remove this.

This would be in line (IMHO) with the progressive disclosure introduced with OF 3. The result of having to include a time in my tasks results in artificially interleaving tasks amongst my calendar appointments in the Forecast view. Removing the necessity to include a due/defer time would correct this.

Lots of exciting news coming from @omnigroup.

The ball is in your court @culturedcode. Let’s see what you’ve got planned next.

Attachments? Web app (yeah right)! Some type of saved search or filtering?

Would still love an easy way to have inline photos on a blog post from iOS.

Does your blot blog auto post to microblog?

Strong key considering again

Went back to the light theme in Things 3. I think I’m not a huge fan of dark themes in general. 🤷‍♂️

ok just look at this animation from Things 3 😍

It also has a really cool haptic feedback when done on the iPhone.

This is harsh, as I still use OmniFocus too… but OmniFocus is beginning to feel like Windows, and Things 3 is Mac OS.


I routinely switch around my task manager, but having the OmniFocus forums available with people willing to help almost makes it worth it to stick with OF. Things had official forums at some point, but now reddit it the best bet. Which you know, Reddit?!

This is why I won’t be using 1-800 flowers anymore.

Just imagine if you could “host” your own tasks, similar to email on your own domain. Then you could easily switch between services as it suited you.

Sadly, it won’t happen. As it is, I believe the email standard being open is a fluke and luck. If it were invented a few years later, one company would likely own it. Same with podcasts being distributed via RSS. It’s a happy accident.

Considering switching to FastMail from Gsuite…

Moving tasks around in Todoist

There seems to be no way on iOS to make a group of tasks become sub tasks. I was trying to move the selected tasks all under electronics, but no dice.

Needed to find a task with an important attachment

My wife had a particular correspondence that she needed to follow up on. For whatever reason I didn’t scan it to evernote, I instead took a picture and put it in the task manager I was using at the time.

Of course Things 3 doesn’t support attachments, but I thought maybe I did include a link to an Evernote note of the pic. Nope!

I also didn’t add it to Todoist. Which I also use sometimes off and on.

Of course I found it in Omnifocus.

The Omnifocus experience on iOS is not as good as it should be. And Omnigroup has some plans to fix it >We’ll be reviewing the ways customers navigate our apps—making them easier to navigate on small touch devices, more efficient to use from a keyboard, and more accessible to the sight-impaired.

Task Manager Status


After some more thought, using a PC at work is causing me to change some things up.

This is not a new development. I have pretty much always used a PC at work. Sometimes I am able to use my iPhone or iPad. But only sometimes. This causes real friction tracking tasks. I really want to be able to use Things 3, but alas, they willl likely never have a web app.

Omnifocus currently has a web app in beta. But to be honest, although I still want to love Omnifocus 3, it really leaves something to be desired in 2019. It may be the most technically powerful, but it’s design feels so so dated. This extends to their web app which is trying to emulate basic features of their desktop app. But at least in my humble opinion, it truly feels like an web app from the 1.0 era.

This brings me to the two web based solutions I am currently trying to decide between.


The current undisputed leader in this space. I have used this app in the past.

The beta currently allows sorting varies lists by date. But they just added this. Their handling of sub tasks is well, sub par (😂). Their CEO has tweeted that a big revamp is coming sometime this year. It feels to me like their pace of development is very slow. They are a very well established company with more integrations than probably anybody. I’m not afraid they will be going anywhere anytime soon. It seems they don’t want to sell and make a cash grab.


This is the new to me task manager. It feels like a more modern version of Todoist. It does have some issues thought. The biggest for me thus far is their natural language processing. In Todoist, it almost always seems to know what I was trying to say when entering a task date or recurrence. Ticktick does not work nearly as well in this regard. On the other hand, it has sorting of lists and smart lists right now. Their handling of sub tasks is also superior to the way Todoist currently does it. One feature that is not currently quite as good as Todoist is the way it displays email that I forward to create tasks. Most of these are from my work exchange account. In Todoist, they are displayed exactly as they appear in my work email app (Outlook). In Ticktick, it is mostly correct, but not exactly. Filters are technically more powerfull in Todoist, but I do like how Ticktick gives you a visual way to create them. It would not take much for Ticktick to catch up here. I think all they really need is to add “NOT” logic.

As always, take this with a grain of salt. I change task managers like most people change bed sheets. I do think I may have accepted that although I love native apps, as long as my work involves being on a PC, I will need a service that offers a web app.

My wife got me these.

Todoist, seriously?!

I have a serious problem. I worked in Todoist a lot last night 😱.

At work I use a PC and that obvious makes todoist useful. I played with the web version of OF and at least now it’s just not good.

Thinking maybe the web app first nature of todoist may win out. I wish Things would offer a web app. They seem pretty against it though.

I know @culturedcode is doing it at some point, but the inability to complete a repeating task early really prevents me from sticking with Things 3. Podcast Ep 2 “Task Managers”

I discuss Things, Omnifocus, and Todoist Podcast Ep 1 “Everything buckets”

Trying this again…

Somewhat Off Color Task Manager Joke

Things 3 is the person you meet at the bar who can be sexy and thrilling, but typically leaves you wanting more in the end.

By contrast, OmniFocus is the person you met in line at the grocery store who turns out to be super smart and funny. You can introduce them to your family and you end up living happily ever after.

I realize I’m a little weird with my task managers…

10 years of Software

I know it’s not en vogue right now, but I started using @Evernote in August of 2008. I’m still using it today.

Trying to think of other software I’ve used a similar length of time and the only thing that comes to mind is OmniFocus. I first purchased it with my first iPhone which was the iPhone 3G. This quickly led me to buying it for my Mac and a few years later on my iPad.

What software are you using from 10+ years ago?

Would love if you could tag folders in @Omni’s @omnifocus